Administrative Coordinator

Date Posted: 04/29/2024
Req ID: 37154
Faculty/Division: Temerty Faculty of Medicine
Department: Dept of Anesthesiology & Pain Medicine
Campus: St. George (Downtown Toronto)
Position Number: 00056110



About us:

Home to over 40 departments and institutes, the University of Toronto’s Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

The Department of Anesthesiology & Pain Medicine is a hub of excellence, innovation, and very high in academic productivity. We are the leading department of anesthesia in the country, and amongst the leading departments in the world. We are an assembly of over 640 members; faculty and trainees combined who are dedicated to providing outstanding clinical care for every patient across the city and the province and to constantly improving care through relentless innovation.

As Administrative Coordinator, you will serve as our primary administrative resource for our program related inquiries. Working closely with our program leaders and administrators, you will liaise with our students and faculty, draft and edit correspondence and support various programs, projects and initiatives. Your strong communication and organizational skillscombined with your high degree of professionalism and confidentiality will be essential to your success in this role.

Your responsibilities will include:



  • Responding to inquiries and redirecting as appropriate
  • Researching and analyzing processes, programs and services and recommending changes for improvement
  • Providing detailed information on program and/or course eligibility requirements, procedures, policies, and deadlines.
  • Liaisingwith the students and faculty to coordinate program activities and tracking milestones and timelines
  • Collecting and verifying applications for review
  • Determining logistical details and activities for events and/or programming


Essential Qualifications:

  • Advanced College Diploma (3) years or acceptable combination of equivalent experience.
  • Minimum of five (5) years of related experience, preferably within an academic environment
  • Demonstrated student services experience, including experience supporting education programs and ensuring program requirements, guidelines, and procedures are adhered to
  • Experience working effectively in a fast paced team environment, and providing front-line support to academic leaders and committees
  • Experience supporting committees and events
  • Advanced proficiency with MS Office Suite, SharePoint, survey tools, content management systems (CMS) and virtual meeting platforms

Assets (Nonessential):



  • Experience using Adobe Creative Suite
  • Experience using Asana

To be successful in this role you will be:



  • Accountable
  • Approachable
  • Meticulous
  • Procedural


Closing Date:
 05/09/2024, 11:59PM ET
Employee Group: USW
Appointment Type: Budget – Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 10 – $69,455 with an annual step progression to a maximum of $88,819. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Andrea Varicak

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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