Position Title: Senior Payroll Clerk
Requisition ID: 11381
Career Group (ADSP): Distribution Center
Division: Human Resources (01000177)
Department: Human Resources
Work Location: METRO ON – 170 THE WEST MALL (#A-WEST)
Province: Canada : Ontario
Position Type: Temporary
Summary
The Senior Payroll Clerk is responsible and accountable for processing payroll in a timely and accurate manner in compliance with Company Policies, Collective Agreement and Government Legislation. The incumbent updates is responsible for timely process and updating of the Distribution Cnetre employees master data and weekly payroll. The encumbent is also responsible for maintaining the daily databases for Kronos. This position interacts extensively with internal and external customers addressing any inquiries, via phone, e-mail or personally. The Senior Payroll Clerk creates daily reports to ensure effective communication with the Operations team in the Distribution Centres.
The Senior Payroll Clerk is responsible and accountable for processing payroll in a timely and accurate manner in compliance with Company Policies, Collective Agreement and Government Legislation. The incumbent updates is responsible for timely process and updating of the Distribution Cnetre employees master data and weekly payroll. The encumbent is also responsible for maintaining the daily databases for Kronos. This position interacts extensively with internal and external customers addressing any inquiries, via phone, e-mail or personally. The Senior Payroll Clerk creates daily reports to ensure effective communication with the Operations team in the Distribution Centres.
Specific Responsibilities
- Process and balance the hourly payroll for the unionized full and part time employees for assigned Distribution Centre. Assist PT HR Clerk with labour sheet keying during peak times or absence relief.
- Set up new hires in Kronos and maintain the employee records (permanent award changes, pay rate changes, terminations, Social Insurance Number updates, etc). Enter New hires in SAP if needed.
- Process vacation payments for full time employees while maintaining vacation charts and book
- Distribute personal day and statutory holiday forms to each DC location for the employees. Process payments accordingly, ensuring accurate record keeping in vacation book, Kronos.
- Process and calculate sick pay entitlement for unionized full time employees under a strict deadline, as per CBA.
- Ensure that job premiums, as set out in the Collective Agreement, are paid on a daily basis.
- Investigate payroll inquiries and process adjustments accordingly, utilizing tools such as SAP, Kronos. Request EXE back ups if needed. If required, calculate cash advance for employee and update deduction form for Head Office payroll
- Ensure that pay adjustments and or cash advances have been processed correctly. Ensure that any manual pay stubs are distributed in a timely manner to the Distribution Centres
- Perform monthly union due audit for Full Time employees. This report indicates employees that need to have their union dues stopped or started
- Pension audit keying (SNP-sick no pay) in SAP weekly for FT employees only. Ensure on-time for January as pension dept requires for T4. Assist with attendance research annualy for queries after pension statements are released to FT union employees.
- Update systems with status changes, terminations, leave of absences and address/phone number changes, work schedule changes.
- Saturday/Sunday routine includes auditing week, scrolling records in Kronos and daily and weekly balancing of payroll.
- Audit Emergency Leave of Absence forms once signed off by Human Resources Supervisor. This includes updating records in Kronos and SAP. Update tracking report in Supervisor’s absence.
- Upon request, issue letters of employment to employees in support of third party requests (i.e., mortgage applications, load applications, immigration paperowrk, etc.). Confirmation of employment may later be required by these parties via phone.
- Assist HR Supervisor/Manager with departmental projects as required.
- Upon request from Labour Relations, HR Supervisor/Manager, research employment or payroll information as required.
Qualifications
- University/College courses in HR/Payroll is an asset.
- 1 – 3 years relevant work experience
- Good oral and written communication skills including good interpersonal skills.
- Solid mathematical and calculator skills. Strong computer skills. Knowledge of Kronos and SAP is an asset.
- Must have a good working knowledge of MS Office Suite (Outlook, Word, Excel)
- Flexibility to work weekends, statutory holidays and extra days for vacation/absence relief, based on the needs of the business.
- Professional at all times and maintain utmost confidentiality of employee information and records.
- Ability to interpret and understand Collective Agreements, Company policies and relevant Government legislation.
- Must be able to prioritize and multi-task, as the incumbent must adhere to strict deadlines with constant interruptions.
- Must be able to problem-solve and work independently.
Relationships
- Distribution Centre Departments (Operations, Human Resources, IT, Health & Safety, Finances and Labour Relations)
- Union employees.
- Vendors: Insurance companies, banks, lawyers, and Government offices.
Metro values, respects and leverages the differences and competences of all employees from a variety of different backgrounds. We will consider all qualified applicants for employment.
Metro is committed to accommodating applicants and employees with disabilities. Should you require an accommodation or wish to receive this application in an accessible format, please advise.
Only applicants that meet the qualifications will be contacted.
We respectfully request no calls or unsolicited resumes from agencies.
