Project Manager, Schroder Arthritis Institute

Location

Toronto, ON

Full job description

Contract
Department: Arthritis Program

Company Description

The University Health Network, where “above all else the needs of patients come first”, encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of ground breaking firsts and a purpose of “Transforming lives and communities through excellence in care, discovery and learning”, the University Health Network (UHN), Canada’s largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.

Job Description

Union: Non-Union
Site: Toronto Western Hospital & Other UHN Sites
Department: Schroeder Arthritis Institute (SAI), Rheumatology
Reports to: Clinical Director
Work Model: On-site
Grade: H0:09
Hours: 37.5 hours week
Salary: $47.73 – $59.66 per hour (To commensurate with experience and consistent with UHN compensation policy)
Shifts: Weekdays, Monday – Friday
Status: Temporary Full time (2 years)
Closing Date: June 27, 2024

Position Summary
This is an exciting opportunity to showcase your talents as the sole Project Manager for the Division of Rheumatology within the Schroeder Arthritis Institute (SAI). leading division operations.

The Project Manager will work directly with project leadership at SAI’s Division of Rheumatology to direct the program across multiple rheumatology sites across Ontario, and acts a the prime day-to-day liaison between program leadership, clinical teams, and program partners.

Duties

  • Create detailed project charters, plans and schedules in collaboration with appropriate stakeholders to maintain project scope, schedule, budget, accountabilities, risk, quality improvement opportunities, monitoring and controls, and post project audit/evaluation as part of a program roadmap
  • Apply rigorous frameworks for project management, change management, and effective communication across the project lifecycle to manage schedule and milestones
  • Use appropriate tools, anticipate and troubleshoot issues to minimize the project’s exposure to risk
  • Conduct check-ins between all internal and external partners to ensure stakeholders are supported with day-to-day operations and are meeting program milestones and deliverable requirements
  • Lead on-going status updates after check-ins to program leadership
  • Develop and deliver progress reports by leveraging patient data generated from the program, synthesizing program stakeholder feedback, and creating required documentation, and presentations for program leadership teams, sponsors, and executive-level leaders
  • Organize, schedule and manage meetings where required to share core program progress and general program oversight
  • Collaborate with interprofessional teams to communicate insights on program operation
  • Drive business insight and demonstrate benefits of implemented initiatives to the organization by applying sound data analysis and adhering to existing program reporting standards and structures
  • Coach and manage clinical and administrative teams across multiple program sites in Ontario and collaborating with internal and external program stakeholders to ensure adherence to protocol and agreed upon KPIs
  • Act as primary point of contact at UHN for all program-related matters
  • Prepare drafts of publications, abstracts, and manuscripts
  • Manage and process amendments to the study protocol across all participating study sites
  • Support the expansion of the program including onboarding of new sites; supporting local REB submissions; development of SOPs and/or other documents outlining patient, clinic and study flow
  • Support other administrative tasks including communications, development of funding proposal etc

Qualifications

  • Minimum 5 years project management experience or equivalent, required
  • Master’s Degree required in Health Informatics or Administration, Technology, Science, Business, or related field required
  • Experience leading end-to-end health system projects, required
  • Excellent verbal and written communication skills, with the ability to communicate effectively with a broad range of teams
  • Strong analytical, prioritization, organization and problem solving skills, with attention to detail
  • Flexibility to work effectively in a dynamic and fast-paced environment
  • Project Management Professional (PMP) designation or equivalent is an asset
  • Familiarity with healthcare information systems, interfaces, and/or enterprise architecture is an asset
  • Experience extracting insights from data for decision making related to project management duties is an asset
  • Experience working with online survey and research database tools such as REDCap is an asset
  • Experience with referral workflows/systems and provincial projects is an asset
  • Other certification (Lean/Six-Sigma Black Belt, ITIL, IIBA, Change Management) is an asset
  • Supervisory or managerial experience, preferred

Additional Information

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

  • Competitive offer packages
  • Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
  • Close access to Transit and UHN shuttle service
  • A flexible work environment
  • Opportunities for development and promotions within a large organization
  • Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN’s attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

All UHN Employees are required to be fully vaccinated with a COVID-19 vaccine series, approved by Health Canada or the World Health Organization, as a condition of hire. Proof of COVID-19 vaccination will be required. Should you be the successful candidate, you will be required to comply with UHN’s mandatory Vaccination Policy that is in effect.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

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