Financial Administrator

Date Posted: 05/14/2024
Req ID: 37310
Faculty/Division: Temerty Faculty of Medicine
Department: Rehabilitation Sciences Sector
Campus: St. George (Downtown Toronto)
Position Number: 00053627



About us:

Home to over 40 departments and institutes, the University of Toronto’s Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

The Rehabilitation Sciences Sector (RSS) in the Temerty Faculty of Medicine is a world leader in the delivery of rehabilitation sciences health professional programs and research. The RSS is comprised of four essential departments: Department of Occupational Science and Occupational Therapy (OSOT), Department of Physical Therapy (PT), Rehabilitation Sciences Institute (RSI), and the Department of Speech-Language Pathology (SLP).

As Financial Administrator, you will play an integral role in providing a wide range of financial analysis, reporting and administration for our department, including overseeing the day-to-day financial administration of research grants, reconciling financial statements, investigating discrepancies and preparing financial reports. Your extensive financial background combined with your solid organizational, analytical and critical thinking skills will be key to your success in this role.

Your responsibilities will include:



  • Processing accounts payable, receivable and expense reimbursements for faculty, staff andstudents and following protocols in place for approvals
  • Processing payroll for students, postdoctoral fellows and casual staff in HRIS
  • Monitoring, recording, reconciling and reporting on restricted funding accounts and accounts for grantsand contracts
  • Monitors budget balances and payroll distribution reports and reconciles, ensuring payments and encumbrances are in line and on time. Assists research staff in interpreting payroll distribution reports
  • Analyzing financial processes and procedures and recommending changes for improvement that are in line with University policy, procedures and applicable collective agreements


Essential Qualifications:



  • Advanced College Diploma (3 years) or acceptable combination of equivalent experience
  • Minimum three years related experience preferably in a University or hospital setting with a focus on research funding
  • Demonstrated experience processing a high volume of financial transactions
  • Demonstrated experience processing payroll transactions
  • Experience analyzing financial information and assisting with budgets and financial reports
  • Demonstrated understanding of financial management procedures, accounting principles and procedures, and research funding agency policies with an ability to accurately interpret and apply guidelines, procedures and regulations in a variety of situations
  • Demonstrated ability to analyze budget forecasts and critically evaluate resources
  • Advanced technical proficiency with MS Office Suite, Financial Information System (FIS), Human Resources Information System (HRIS), Research Information System (RIS), or similar systems
  • Excellent communication (written and verbal) and interpersonal skills
  • Strong numerical accounting, financial and analytical skills
  • Demonstrated problem-solving and strong organizational skills
  • Ability to work in a high volume environment that requires multi-tasking on varied duties and an ability to prioritize effectively and work under pressure
  • Ability to exercise good judgment, tact and confidentiality
  • Ability to anticipate demands/pressures of assignments and adapt accordingly to meet critical deadlines
  • Ability to work well independently or as part of a team and with a variety of internal and external stakeholders

To be successful in this role you will be:



  • Accountable
  • Efficient
  • Meticulous
  • Problem solver
  • Resourceful


Closing Date:
 05/29/2024, 11:59PM ET
Employee Group: USW
Appointment Type: Budget – Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 10 – $69,455 with an annual step progression to a maximum of $88,819. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Finance/Budget/Planning/Audit
Recruiter: Andrea Varicak

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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