Administrative Support

JOB POSTING # 910192


Position: MEDICAL ADMINISTRATIVE ASSISTANT III Site: Toronto General and Western Hospital and Sinai Health

Department: Joint Department of Medical Imaging (UHN, Sinai Health and Women’s College Hospital)

Reports to: Manager

Scale/Grade: A007

Hourly rate: $25.89 – $32.36 per hour

Hours: 37.5 hours per week

Status: Permanent Full Time

The Joint department of Medical Imaging, in the Division of Vascular Interventional Radiology (VIR) is looking to hire a Medical Administrative Assistant III for a busy clinic and radiologist’s offices. This a full-time permanent position but it is expected that the successful candidate will support the VIR radiologists at both sites within the Joint Department of Medical Imaging at UNH and Sinai Health. The candidate exercises considerable judgment/independence and utilizes knowledge of medical terminology/moderately advanced functions to provide secretarial and clerical services, in support of medical/professional personnel, including: acting in a moderately independent manner to maintain written and/or electronic appointment schedule/calendar of assigned personnel; utilizing knowledge of medical terminology and moderately advanced functions to provide word processing/typing services to facilitate the production of moderately complex documents/materials for assigned personnel; drawing upon knowledge of medical terminology and senior secretarial experience to provide efficient and effective reception responsibilities; organizing, modifying, and maintaining confidential electronic/paper filing/retrieval methods, systems and/or formats; arranging small to mid-size formal and informal meetings/events; performing moderately complex billing and budgetary functions for multiple cost centers; providing functional supervision and leadership to lower classified administrative positions; ensuring efficient operation of the office, within scope of authority; performing other related office support activities; performing cross-functional duties, as assigned or requested; performing other duties consistent with the job classification, as required.


  • Proficient in EPIC would be a great asset
  • Completion of Grade XII or recognized equivalent
  • Completion of a recognized medical office or business administration program at the diploma level
  • Four (4) years related secretarial support experience
  • Previous on-the-job computer/word-processing, database and spreadsheet software experience; experience in a Microsoft Office environment
  • Experience working in a health care environment an asset.
  • Excellent organizational and time management skills
  • Very good interpersonal and customer service skills
  • Very good verbal and written communications skills
  • Comprehensive knowledge of health care, organizational/office practices, procedures and standards
  • Ability to produce high quality work in accordance with Hospital standards
  • Ability to maintain confidentiality
  • Ability to work well under pressure and use good judgment in assessing difficult situations
  • Knowledge of medical terminology an asset.
  • Ability to maintain and protect patient confidentiality
  • Ability to produce high quality work in accordance with Hospital standards
  • Ability to work well under pressure
  • Ability to use good judgment is assessing difficult situations
  • Experience working in a health care environment an asset

This position is a physician admin assistant position. The employee will be employed by UHN, but will also help at the JDMI at Sinai Health.

If you are interested in making your contribution at UHN, please apply on-line. You will be asked to copy and paste as well as attach your resume and covering letter. You will also be required to complete some initial screening questions.

POSTED DATE: November 18, 2022 – CLOSING DATE: Until Filled

For current UHN employees, only those who have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN’s attendance management program, and possess all the required experience and qualifications should apply.
University Health Network thanks all applicants, however, only those selected for an interview will be contacted.
UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted.

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