Administrative Coordinator

Job Posting #871268

Position: Administrative Coordinator, Global Health Innovation
Site: MaRS Discovery Tower
Department: Grand Challenges Canada
Reports to: Program Officer, Saving Brains
Status: Permanent Full-Time

Grand Challenges Canada (GCC) is seeking an Administrative Coordinator to play a critical role in supporting the administration and coordination of the Saving Brains program.

GCC is dedicated to supporting Bold Ideas with Big Impact®. Funded by the Government of Canada and other partners, GCC funds innovators in low- and middle-income countries and Canada. The bold ideas we support integrate science and technology, social and business innovation – we call this Integrated Innovation®. We have a determined focus on results, and on saving and improving lives. GCC works closely with a global network of partners to bring successful innovation to scale, catalyzing sustainability and impact.

Saving Brains: Through the Saving Brains portfolio, GCC enables innovators in early childhood development to achieve sustainable impact at scale, and to learn and communicate best practices that can inform global activities to help children thrive. The portfolio of Saving Brains innovations focuses across three areas of healthy development – health and nutrition, enrichment, and protection – that, when addressed together, help children reach their full potential. Saving Brains is aligned with WHO Nurturing Care Framework, the 2030 Sustainable Development Goals, the Global Strategy for Women’s Children’s and Adolescents’ Health, and Canada’s Feminist International Assistance Policy.

We are a motivated, dedicated and diverse team who are seeking talented and motivated individuals to fill these new roles. The key functions are about supporting and monitoring innovators, and helping to sign contacts with them. We care about improving global health by supporting people who have great ideas.

Administrative Coordinator

  • Acting as point of contact for program and project-level information for both internal and external stakeholders
  • Answering project-related questions from grantees (i.e. innovators) and contractors (typically people who support innovators)
  • Providing administrative support to contract negotiations
  • Coordinating and supporting execution of program-related activities including innovator outreach to complete reporting requirements including financial and progress reports, triaging reports received for approvals, and processing contract amendments
  • Provide administrative support to maintain databases using project management tools through ongoing data entry
  • Liaise with team regularly to ensure databases are updated
  • Twice annually, support coordination and management of international workshop events, including logistics and material preparation
  • Support the Program Officer to convene and minute quarterly meetings of the Saving Brains Partnership
  • Manage the Saving Brains Learning Community listserve
  • Create and/or export reports from Fluxx as required
  • Perform other job-related duties as required

  • Service oriented
  • 1-2 years’ relevant administration experience in a fast-paced office/online environment
  • College diploma in business administration or a related discipline or equivalent work experience
  • Excellent organizational and prioritization skills
  • Keen attention to detail
  • Experience with grants management systems an asset
  • Proven ability to respond to changing priorities
  • Demonstrated proficiency with Microsoft Office (Work, Excel, PowerPoint and Outlook)
  • Strong communication and interpersonal skills

If you are interested in making your contribution at UHN, please apply on-line. You will be asked to copy and paste as well as attach your resume and covering letter, and salary expectations. You will also be required to complete some initial screening questions.

Posted Date: February 4, 2021 Closing Date: February 18, 2021

For current UHN employees, only those who have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN’s attendance management program, and possess all the required experience and qualifications should apply.

UHN thanks all applicants, however, only those selected for an interview will be contacted.

UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity. Indigenous applicants are especially invited to apply. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted.

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