Administrative Assistant I

Contract
Department: Hematology and Medical Oncology
Company Description
The University Health Network, where “above all else the needs of patients come first”, encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of ground breaking firsts and a purpose of “Transforming lives and communities through excellence in care, discovery and learning”, the University Health Network (UHN), Canada’s largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.
Job Description
Union: Non-Union
Site: Toronto General Hospital
Department: Hematology and Medical Oncology
Reports to: Nurse Manager
Work Model: On-Site
Grade: A0:05
Wage range: $21.81 – $27.26 per hour (to commensurate with experience and consistent with UHN Compensation Policy)
Hours: 37.5 Hours per Week
Shifts: Monday to Friday
Status: Temporary Full-Time (End Date ~ October 2025)
Closing Date: June 11, 2024

Position Summary

As a member of the Blood Disorders team, the Administrative Assistant I will exercise some judgment or decision-making to provide secretarial and clerical services, in support of administrative and/or professional personnel

Duties

Performing word processing/typing services for assigned personnel
Providing support with small and/or informal meetings/events
Maintaining written and/or electronic calendar/schedules
Maintaining and modifying electronic and paper information filing/retrieval systems methods, and/or formats
Performing routine budgetary support functions
Providing functional supervision to lower classified clerical position(s)
Ensuring the efficient operation of the Department
Qualifications
Completion of a recognized post secondary secretarial arts program at the certificate level or equivalent
Two (2) years related secretarial experience
Previous on-the-job computer/word-processing, database and spreadsheet software experience required; experience in a Microsoft Office environment
Excellent organizational and time management skills
Excellent interpersonal and customer service skills
Excellent verbal and written communication skills
Ability to work well under pressure, multitask and use good judgment in assessing difficult situations
Ability to maintain confidentiality
Experience working in a Health Care environment, an asset
Ability to produce high quality work in accordance with Hospital standards
Ability to work well under pressure
Ability to use good judgment in assessing difficult situations
Strong knowledge of general office practices, procedures and standards
Knowledge of medical terminology an asset
Additional Information
Why Join UHN

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

Competitive offer packages
Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
Close access to Transit and UHN shuttle service
A flexible work environment
Opportunities for development and promotions within a large organization
All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

All UHN Employees are required to be fully vaccinated with a COVID-19 vaccine series, approved by Health Canada or the World Health Organization, as a condition of hire. Proof of COVID-19 vaccination will be required. Should you be the successful candidate, you will be required to comply with UHN’s mandatory Vaccination Policy that is in effect.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

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