Administrative Assistant I

MEDICAL ADMIN ASSISTANT I

Job Posting #: 921622

Union: Non-Union.

Site: Toronto Western Hospital

Department: Medicine

Reports to: Manager

Hours: 28 hours a week

Wage range or Salary: $21.07 – $26.34 hourly: To commensurate with experience and consistent with UHN compensation policy

Status: Permanent Part-time

Posted Date: June 21, 2023

Closing Date: Until Filled

The University Health Network, where “above all else the needs of patients come first”, encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of ground breaking firsts and a purpose of “Transforming lives and communities through excellence in care, discovery and learning”, the University Health Network (UHN), Canada’s largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.

Position Summary

The Administrative Assistant I exercises judgment and decision-making in complex clerical service, including:

Duties

• Performing reception and scheduling activities;
• Completing a series of complex statistical and financial processing activities of a clerical nature;
• Providing data entry and word processing/typing services;
• Providing assistance with the modification and maintenance of electronic and paper information filing/retrieval methods, systems and/or formats;
• Performing reception and scheduling activities;
• Providing functional supervision to lower-classified clerical position;
• Performing additional clerical functions,

as assigned; performing cross-functional support functions; performing other duties consistent with the job classification, as required.

Qualifications

• Completion of Grade XII or recognized equivalent
• Completion of a recognized post secondary office systems operations program at the certificate level or equivalent
• Working knowledge of PHS and EPR required
• Previous administrative office experience
• Previous on-the-job computer/word processing, database and spreadsheet software experience
• Good verbal and written communication skills
• Good telephone, interpersonal and customer service skills
• Ability to produce high quality work in accordance with Hospital standards
• Ability to work effectively unsupervised
• Ability to use good judgment in assessing difficult situations
• Knowledge of general office practices, procedures and standards
• Knowledge of medical terminology preferred
• Experience in a Microsoft Office software environment preferred

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN’s attendance management program, to be eligible for consideration.

Vaccines (COVID and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.

UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known in advance. Any information received related to an accommodation will be addressed confidentially.

University Health Network thanks all applicants, however, only those selected for an interview will be contacted.