Accounts Payable Administrator #2 163 views

Overview

An Accounts Payable Administrator will provide financial, clerical and administrative services to ensure efficient, timely and accurate payment of accounts. Also, an Accounts Payable Administrator must have a strong service ethic, be reliable with strong organizational skills, be able to build good working relationships, be resourceful with a sense of urgency, be quality and detail-oriented, be able to recognize potential problems and initiate appropriate preventative action, work well under deadlines, and have the ability to work cooperatively and collaboratively with other team members.

 

Responsibilities

  • Record all invoices from vendors in accounts payable by coding and distributing
  • Keep record of Purchase orders and control sequence and follow up for invoices
  • Reconcile key vendor account statements with NLS AP records
  • Prepare the check request and process payment when it is due
  • Check and verify third party costs for the preparation of billings
  • Process invoicing and related backup information for charge back etc
  • Download invoices from vendor websites as needed
  • Generate a variety of financial reports including the Accounts Payable Aging Report and the Detail payable list
  • Provide recommendations for vendor payments and amounts
  • Communicate professionally with vendors via phone, email, or mail ​
  • Identify and escalate priority issues
  • Maintain accounts payable schedule and balance with GL.​
  • Credit reference checks for customers.​
  • Prepare Invoices, Cheque Requisitions and Adjustments.​
  • ​Involved in client billing and accounts receivable on month end and when necessary
  • Knowledge of accruals for expenses not recorded by month end
  • Excellent customer service in a fast pace environment.​
  • Required to cross train with team members to ensure work coverage at all times.​

Required Qualifications/Education

  • A minimum of 3-5 years full-time experience in Accounts Payable or related experience
  • Exposure to Microsoft Dynamics GP or other ERP Accounts Payable systems is an asset in this position
  • Demonstrated proficiency in Microsoft Excel and Word
  • Highly motivated and capable of working in a fast paced environment.
  • A two year Community College Diploma in a related business discipline an asset
  • Excellent written and verbal communication skills
  • Strong interpersonal and customer service skills
  • Confident and capable participating in meetings with vendors and internal staff
  • Strong time management and priority setting practices
  • Must display tact and diplomacy, judgment and creativity
  • Must be team-oriented with the ability to accept responsibility and work as both a team and independently
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