Overview
An Accounts Payable Administrator will provide financial, clerical and administrative services to ensure efficient, timely and accurate payment of accounts. Also, an Accounts Payable Administrator must have a strong service ethic, be reliable with strong organizational skills, be able to build good working relationships, be resourceful with a sense of urgency, be quality and detail-oriented, be able to recognize potential problems and initiate appropriate preventative action, work well under deadlines, and have the ability to work cooperatively and collaboratively with other team members.
Responsibilities
- Record all invoices from vendors in accounts payable by coding and distributing
- Keep record of Purchase orders and control sequence and follow up for invoices
- Reconcile key vendor account statements with NLS AP records
- Prepare the check request and process payment when it is due
- Check and verify third party costs for the preparation of billings
- Process invoicing and related backup information for charge back etc
- Download invoices from vendor websites as needed
- Generate a variety of financial reports including the Accounts Payable Aging Report and the Detail payable list
- Provide recommendations for vendor payments and amounts
- Communicate professionally with vendors via phone, email, or mail ​
- Identify and escalate priority issues
- Maintain accounts payable schedule and balance with GL.​
- Credit reference checks for customers.​
- Prepare Invoices, Cheque Requisitions and Adjustments.​
- ​Involved in client billing and accounts receivable on month end and when necessary
- Knowledge of accruals for expenses not recorded by month end
- Excellent customer service in a fast pace environment.​
- Required to cross train with team members to ensure work coverage at all times.​
Required Qualifications/Education
- A minimum of 3-5 years full-time experience in Accounts Payable or related experience
- Exposure to Microsoft Dynamics GP or other ERP Accounts Payable systems is an asset in this position
- Demonstrated proficiency in Microsoft Excel and Word
- Highly motivated and capable of working in a fast paced environment.
- A two year Community College Diploma in a related business discipline an asset
- Excellent written and verbal communication skills
- Strong interpersonal and customer service skills
- Confident and capable participating in meetings with vendors and internal staff
- Strong time management and priority setting practices
- Must display tact and diplomacy, judgment and creativity
- Must be team-oriented with the ability to accept responsibility and work as both a team and independently
